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Office Manager – JGL Rockville
Summary/Objective
Responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Essential Functions
- Allocate available resources to enable successful task performance
- Coordinate office staff activities to ensure maximum efficiency
- Evaluate and manage staff performance
- Recruit and select office staff
- Organize orientation and training of new staff members
- Coach, mentor and discipline office staff
- Design and implement filing systems
- Ensure filing systems are maintained and current
- Establish and monitor procedures for record keeping
- Ensure security, integrity and confidentiality of data
- Design and implement office policies and procedures
- Oversee adherence to office policies and procedures
- Analyze and monitor internal processes
- Implement procedural and policy changes to improve operational efficiency
- Prepare operational reports and schedules to ensure efficiency
- Coordinate schedules, appointments and meetings
- Monitor and maintain office supplies inventory
- Review and approve office supply acquisitions
- Handle customer inquiries and complaints
- Manage internal staff relations
- Maintain a safe and secure working environment
Job Details
Accounting Requirements
- Monitor and record office expenses
- Prepare expense reports
- Maintain and perhaps run monthly accounting reports
- Process accounts receivable and accounts payable
- Follow up on overdue accounts
- Perform account reconciliations
- Manage petty cash
- Manage bank deposits
Information Technology Requirements
- Troubleshoot minor computer problems
- Liaise with IT department to resolve problems
- Provide assistance as needed
Competencies
- Adaptability
- Coaching skills
- Communication proficiency
- Decision making
- Initiative
- Integrity
- Leadership
- Time Management
- Organization skills
- Teamwork and collaboration
Supervisory Responsibility
This position manages all non-attorney employees. Work Environment This job operates in a professional office environment.
Required Education and Experience
Bachelor’s degree preferred