• OFFICE MANAGER – Joseph, Greenwald & Laake - Rockville, Maryland

Responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Essential Functions

  • Allocate available resources to enable successful task performance
  • Coordinate office staff activities to ensure maximum efficiency
  • Evaluate and manage staff performance
  • Recruit and select office staff
  • Organize orientation and training of new staff members
  • Coach, mentor and discipline office staff
  • Design and implement filing systems
  • Ensure filing systems are maintained and current
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Design and implement office policies and procedures
  • Oversee adherence to office policies and procedures
  • Analyze and monitor internal processes
  • Implement procedural and policy changes to improve operational efficiency
  • Prepare operational reports and schedules to ensure efficiency
  • Coordinate schedules, appointments and meetings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe and secure working environment

Accounting Requirements

  • Monitor and record office expenses
  • Prepare expense reports
  • Maintain and perhaps run monthly accounting reports
  • Process accounts receivable and accounts payable
  • Follow up on overdue accounts
  • Perform account reconciliations
  • Manage petty cash
  • Manage bank deposits

Information Technology Requirements

  • Troubleshoot minor computer problems
  • Liaise with IT department to resolve problems
  • Provide assistance as needed

Competencies

  • Adaptability
  • Coaching skills
  • Communication proficiency
  • Decision making
  • Initiative
  • Integrity
  • Leadership
  • Time Management
  • Organization skills
  • Teamwork and collaboration

Supervisory Responsibility
This position manages all non-attorney employees.

Job Details

Job Type

Full-time

Salary

Competitive – commensurate with experience

Work Environment

This job operates in a professional office environment

Physical Demands

This position requires the ability to occasionally lift office products and supplies, up to 25 pounds

Travel

No travel is expected for this position.

Education

Bachelor’s degree preferred

Experience

3+ years (Required)

Additional Compensation

Bonuses - discretionary

Other forms

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • New Childcare Leave
  • Fitness Reimbursement
  • Paid Time Off

This Company Describes Its Culture as

  • People-oriented -- supportive and fairness-focused
  • Team-oriented -- cooperative and collaborative
  • Detail-oriented -- quality and precision-focused

JGL offers a competitive salary and benefits package. If you are a responsible and motivated individual with a positive attitude, please forward your resume and cover letter to jobs@jgllaw.com.

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