• LEGAL ADMINISTRATIVE ASSISTANT – LABOR & EMPLOYMENT and LITIGATION PRACTICES

SUMMARY/OBJECTIVE:

The senior Legal Administrative Assistant works directly with attorneys and other legal support staff to serve the needs of the Firm’s clients. This position requires 3+ years prior experience as a litigation legal administrative assistant/paralegal, specialized knowledge of the labor and employment practice area is a plus. Senior litigation legal administrative assistants may have supervisory responsibilities for less experienced case team staff.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

The Firm requires that the duties and responsibilities of this position be performed during scheduled business hours within a hybrid schedule.

  • Work with attorneys on client projects, including but not limited to: organization and management of case documents in hard copy and digital formats;
  • Coordinate conflict checks, opening and closing client files;
  • Creation and maintenance of appropriate logs of client lists and materials;
  • Generate tables of authorities/contents, prepare exhibits, and file with expert; proficiency and train less experienced legal support staff in same;
  • Prepare and supervise the preparation of supporting materials/exhibits for depositions, hearings, and trials;
  • Edit legal documents or prepare shell pleadings at the direction of and under the supervision of attorneys;
  • Coordinate and review production of documents; organize and review documents for production;
  • At attorney’s direction, act as a liaison between attorneys and clients by means of written and oral communications;
  • Supervise the case-related work product of less experienced legal support staff and train, and mentor them in procedures and practices to best support the practice group;
  • Ensures that standards of performance are met and that assignments are effectively completed in a prompt and efficient manner;
  • Proficiently manage calendaring of all appointments, deadlines, legal notices/orders, reminders, etc. on attorney calendars;
  • Proofreading, exhibit preparation, and performing electronic filings (ECF) and ability to train junior staff to proficiency in same;
  • Strong proficiency in Microsoft Office Suite, Outlook, PowerPoint and Adobe Acrobat; aptitude for learning new software required;
  • Create and maintain active client and prospective client lists;
  • Answer phone calls, relay messages, and respond to general emails;
  • Manage incoming and outgoing mail;
  • Copies, scans, faxes, and prints documents; and
  • Other duties as may be assigned by attorneys

KNOWLEDGE AND ABILITIES:

  • Ability to communicate professionally and effectively, both in oral and written form;
  • Ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks;
  • Ability to organize workflow and use time efficiently;
  • Ability to demonstrate strong attention to detail and accuracy;
  • Ability to manage matters from initiation through resolution;
  • Ability to problem solve and prioritize workload in order to meet deadlines;
  • Ability to work independently and to complete assignments with limited guidance;
  • Strong interpersonal skills to work in a team environment and ability to develop and maintain positive and productive relationships with staff, attorneys and clients;
  • Good discretion and ability to maintain confidential information;
  • Strong organizational skills; ability to prioritize and multi-task to meet deadlines;
  • Adaptable to changing priorities and ability to remain calm in time sensitive, pressure situations;
  • Reliable and dependable; and
  • Flexibility and willingness to work overtime on an as needed basis.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree prep; paralegal certificate preferred
  • Prior experience in legal practice/litigation support-related field required

Work Remotely

  • Hybrid - Telework one day per week
 

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