Summary/Objective
The senior Legal Administrative Assistant works directly with attorneys and other legal support staff to serve the needs of the Firm’s clients. This position requires 3+ years prior experience as a litigation legal administrative assistant/paralegal, specialized knowledge of the labor and employment practice area is a plus. Senior litigation legal administrative assistants may have supervisory responsibilities for less experienced case team staff.
Responsibilities/Essential Functions
The Firm requires that the duties and responsibilities of this position be performed during scheduled business hours within a hybrid schedule.
- Work with attorneys on client projects, including but not limited to: organization and management of case documents in hard copy and digital formats;
- Coordinate conflict checks, opening and closing client files;
- Creation and maintenance of appropriate logs of client lists and materials;
- Generate tables of authorities/contents, prepare exhibits, and file with expert; proficiency and train less experienced legal support staff in same;
- Prepare and supervise the preparation of supporting materials/exhibits for depositions, hearings, and trials;
- Edit legal documents or prepare shell pleadings at the direction of and under the supervision of attorneys;
- Coordinate and review production of documents; organize and review documents for production;
- At attorney’s direction, act as a liaison between attorneys and clients by means of written and oral communications;
- Supervise the case-related work product of less experienced legal support staff and train, and mentor them in procedures and practices to best support the practice group;
- Ensures that standards of performance are met and that assignments are effectively completed in a prompt and efficient manner;
- Proficiently manage calendaring of all appointments, deadlines, legal notices/orders, reminders, etc. on attorney calendars;
- Proofreading, exhibit preparation, and performing electronic filings (ECF) and ability to train junior staff to proficiency in same;
- Strong proficiency in Microsoft Office Suite, Outlook, PowerPoint and Adobe Acrobat; aptitude for learning new software required;
- Create and maintain active client and prospective client lists;
- Answer phone calls, relay messages, and respond to general emails;
- Manage incoming and outgoing mail;
- Copies, scans, faxes, and prints documents; and
- Other duties as may be assigned by attorneys
Knowledge and Abilities
- Ability to communicate professionally and effectively, both in oral and written form;
- Ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks;
- Ability to organize workflow and use time efficiently;
- Ability to demonstrate strong attention to detail and accuracy;
- Ability to manage matters from initiation through resolution;
- Ability to problem solve and prioritize workload in order to meet deadlines;
- Ability to work independently and to complete assignments with limited guidance;
- Strong interpersonal skills to work in a team environment and ability to develop and maintain positive and productive relationships with staff, attorneys and clients;
- Good discretion and ability to maintain confidential information;
- Strong organizational skills; ability to prioritize and multi-task to meet deadlines;
- Adaptable to changing priorities and ability to remain calm in time sensitive, pressure situations;
- Reliable and dependable; and
- Flexibility and willingness to work overtime on an as needed basis.
Education and Experience
- Bachelor’s degree prep; paralegal certificate preferred
- Prior experience in legal practice/litigation support-related field required
Work Remotely
- Hybrid – Telework one day per week
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